August 2024
Hello, Xavier Families!
We are just over two weeks away from Monday, August 19, the first day of classes. There are some exciting things coming this year, and I can't wait for you and your students to experience them all, including a Sunday Shopping Shuttle.
Our Auxiliary Services team has started rolling out a new parking permit system, as well as new block meal plan options for off-campus students. Listen to the latest podcast episode to learn more about the work our Auxiliary Services team does to provide a top-notch experience on campus each day for your students.
Enjoy your last moments together and know that we are all excited to welcome your students to campus.
Go X!
Abbie Hopperton
Director of Parent and Family Engagement
families@xavier.edu
Each year, the Week of Welcome (WoW) is a week of free activities and events (and food) that welcomes your Musketeer to Xavier for the new year. This year's week includes over 80 free events, beginning Sunday, August 18 and running through Tuesday, August 27. Some highlights from the week include the On-Campus Student Employment Fair, movie nights on the yard, soap-making with The Oakley Soap Company, goat yoga, open mic and karaoke performances, sand volleyball, bingo, trivia, trips off campus to go hiking, salsa dancing and exploring the Cincinnati Zoo.
We hope your student makes new friends, connects with others and celebrates the start of the new year with us through many of these great opportunities! The full week of events can be found online.
Club Day
The annual Club Day event is our campus activities fair, happening Wednesday, August 28th from 2-5 p.m. on the Xavier Yard. Over 2,000 attendees visit the event each year, which features many of our 150+ student organizations, as well as other offices and departments with opportunities for students to get engaged. This year's event also features free food from our partners at Snappy Tomato Pizza (the official pizza of the Xavier Musketeers), Skyline Chili (our official coney partner), Pepsi, Johnny's Creamy Whip, Kroger, Metro Bus and more! Tell your student to mark their calendar and explore what Xavier has to offer them at Club Day 2024.
News from the Office of Student Involvement
As we kick off the new year, Xavier's Office of Student Involvement (with our student engagement intern team) is excited to share that we will be offering weekly events to help students connect with one another and the greater Cincinnati community:
- Treat Yourself Tuesday – Every Tuesday we will have a rotation of "make and take" (build your own or DIY) crafts, animal encounters (petting zoos, goat yoga, etc), and pop-up vendor shopping with exclusive deals and discounts for students.
- GSC Live – Every Thursday afternoon we will feature, with acoustic artists playing a noontime lunch concert in the student center to entertain students while they eat, study, and hangout with friends.
- Game Night Series – Every Thursday evening we will offer a rotation of Bingo, Last Call Trivia, and other competition events for individuals and groups to connect, play, and win prizes.
- Food Truck Friday Series – Every Friday we will feature free local and authentic flavors from around the city.
- Friday Night Fall Flix – Friday nights will include a new movies on the big screen under the stars on the Xavier Yard.
- Xplore Cincy Series – Saturday afternoon we will offer your student the opportunity to get off campus to explore the city and attend major events happening in and around Cincinnati.
Sunday Shopping Shuttle
There will be a Sunday Shopping Shuttle provided for students this fall. The Xavier University Sunday Shopping Shuttle service is provided by a generous donor in response to students needs for an affordable and convenient ride for weekend shopping needs. Learn more about the Sunday Shopping Shuttle.
A Message from the Office of Residence Life
We look forward to welcoming our new and returning residents to campus in a few short weeks! As your student's plan their trips to campus, below are some helpful reminders to make the process as smooth as possible:
- Students who have not signed up for a move in appointment should do so on Housing Self-Service by Friday, August 2.
- To provide guidance in packing, a suggested packing list, room dimensions, floor plans and photos/videos of each residence hall can be found online.
Student Employment Information
Upcoming Opportunities to Explore Student Employment
- Attend the In-Person Student Employment Fair – August 19 2-4:30 p.m. Visit employer tables to meet department supervisors and learn about available positions. View more details about the In-Person Job Fair online.
- View available positions and apply on Handshake at anytime.
Once Your Student Has Been Hired
In order to be eligible to start work in a campus position, they must complete new hire paperwork prior to starting their job. Most of it can be done remotely and uploaded electronically, however, the I-9 verification will need to be done in-person at the Student Employment Office via a scheduled appointment through Handshake. Students will need to bring original acceptable documents to campus with them for this appointment.
Students hired or who plan to be hired, should come to campus with the following:
- Original ID to complete the In-Person I-9 Verification. View Complete List of Acceptable Documents (photocopies not allowed).
- Most students bring either their original (NO copies):
- a valid Passport OR
- a combination of a valid Driver’s License AND a social security card.
For additional information or questions, encourage your student to contact Student Employment at 513-745-4880 or e-mail at claryv@xavier.edu.
- Most students bring either their original (NO copies):
Important Education Abroad Reminders
The Center for International Education welcomes all students to attend International Coffee Hour on Wednesdays from 3:30-4:30 p.m. in the Faces of the World Lounge on the second floor of GSC for community, coffee and conversation.
The Education Abroad team will host the Fall Study Abroad Fair on Friday, September 13 from 11 a.m. to 3 p.m. on the Academic Mall. Students interested in learning about our various program options will have the opportunity to meet with faculty leaders and program and university representatives. All majors welcome!
Auxiliary Services News
Parking Permits Now Available
- The new parking permit system is now live and permits are available for sale online.
- Students will be prompted to sign in using Xavier single sign-on credentials.
- Permits are required for all vehicles parking on campus following move-in week.
- Parking spaces are not assigned and are first-come, first-served in each designated lot.
- More information about permit types and designated lots can be found online.
Voluntary Meal Plans Now Available
- Campus apartments residents, off-campus students, and commuters are encouraged to enroll in a block meal plan to ensure they have access to food on campus between classes.
- Students can opt in to a meal plan by logging on to their Housing Self-Service profiles and navigating to meal plans on the menu options.
- Additional meal plan information can be found online.
One Pass Activation
Please make sure your student has their One Pass implemented before they come to campus. More information about this process can be found online. Please encourage your student to reach out to Auxiliary Services with questions at auxiliaryservices@xavier.edu.
Learn more about Auxiliary Services with Derick Logan
There's been a lot of changes over the summer to our Auxiliary Services offerings. Listen in to our latest episode to stay in the loop.
Five things you need to know about academic accommodations this year
As you prepare for the 2024-25 academic school year, here’s what you need to know about academic accommodations on Xavier’s campus.
- August 2 – Official 2024 Summer Graduation Date (No Ceremony)
- August 14 and 15 – First-Year Move-In
- August 17 and 18 – Upper-class Move-In
- August 19 – Fall Semester Classes Begin
- August 24 – Last Day for Late Registration in Full-Term Courses
- September 2 – Labor Day, University Closed