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Student Employment

FAQ

DO I HAVE TO ADVERTISE MY JOB OPENING?

All Student Employee positions are are required to be posted through Student Employment for a minimum of five (5) business days.  Employers may advertise their position through other mediums but their advertisement must direct students to apply through Handshake.  Student Employment can provide the direct link to position postings to be included in advertisements.   Xaiver is an Equal Opportunity Employer. 

HOW DO I POST A JOB OPENING?

If this is a new position in the department, the job must first be approved by Student Employment. For approval of a new position, follow instructions on Step #1 of the Hiring Process.

If the job has already been approved, a supervisor must submit a Job Posting Form.

Student Employment job openings are posted on Handshake for a minimum of 5 business days.

WHAT IS A STUDENT EMPLOYEE?

A student employee at Xavier is a temporary, part-time employee whose primary purpose at Xavier is the achievement of educational goals. The student employee must be enrolled at Xavier full time with at least 12 credit hours (undergraduate) or at least 9 credit hours (graduate).

View the different Student Employment Types.

WHEN MAY A STUDENT BEGIN TO WORK?

Supervisors will receive an e-mail from Student Employment regarding student's eligibility to start work:

  • If student is returning to the same position, no e-mail will be sent.
  • If student is a new hire, but has worked on campus in another area, an e-mail will be sent.
  • If student is a new hire and hasn't worked on campus, they will need to complete new hire paperwork prior to starting work. Student Employment will e-mail the student with instructions and copy of the supervisor. Once this has been completed, supervisor will receive an e-mail of their eligibility.

HOW MANY HOURS CAN A STUDENT EMPLOYEE WORK?

During the Academic Year

Student employees may work a maximum of 20 hours per week (all positions combined) during the academic year.

During the Summer* Semester and Breaks

During the summer* semester and breaks, student employees may work a maximum of 25 hours per week (all positions combined).   

Departments who have a critical need for student employees to work more than the 25 hour per week limit (all positions combined) during Summer Semester may request an exception to allow student employees to work more than the 25 hours per week during the summer semester by following the 2 steps below:

  • Summer Exception Request Form -  1) consult with Xavier's Associate Vice President for Human Resources regarding your exception request then 2) submit the Summer Exception Request Form. 

If a student has been approved for this exception, they may work as many hours as needed, however, overtime will be paid and charged to department student wages for any time worked over 40 hours in a week.

Additionally, due to the Affordable Care Act, a review of all student employee hours worked will be reviewed each October looking back to the previous October, to determine if any student employees averaged 30 hours of work a week. Students who worked an average of 30 hours of work a week and meets other criteria must be offered health benefits and if they choose to accept those benefits, the department/division/college will be responsible for picking up that cost.

WHAT IF A STUDENT IS NO LONGER WORKING IN MY POSITION?

If a student employee has left your position for any reason other than graduation, complete the Student Employment Termination form.

WHAT IF THERE IS A PERFORMANCE ISSUE OR GRIEVANCE WITH ONE OF MY STUDENT EMPLOYEES?

If there is a performance issue or grievance, follow the procedure outlined here GRIEVANCE PROCEDURES FOR STUDENT EMPLOYMENT

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