Other Information
MAXIMUM WORKING HOURS FOR STUDENT EMPLOYEES
During the Academic Year
Student employees may work a maximum of 20 hours per week (all positions combined) during the academic year.
During the Summer* Semester and Breaks
During the summer* semester and breaks, student employees may work a maximum of 25 hours per week (all positions combined).
*An exception can be requested by the department supervisor to allow students to work more than the 25 hours per week during the summer semester, by submitting a Summer Exception Request Form. If a student has been approved for this exception, they may work as many hours as needed, however, overtime will be paid and charged to department student wages for any time worked over 40 hours in a week.
Additionally, due to the Affordable Care Act, a review of all student employee hours worked will be reviewed each October, looking back to the previous October, to determine if any student employees averaged 30 hours of work a week. Students who worked an average of 30 hours of work a week must be offered health benefits and if they choose to accept those benefits, the department/division/college will be responsible for picking up that cost.
BREAK and MEAL TIMES FOR STUDENT EMPLOYEES
Student employees should receive one (1) 15-minute break for each continuous four-hour (4) period worked. If a student works for more than five (5) hours continuously, they are to take a mandatory half-hour non-compensated lunch break in addition to their 15-minute break. Student employees who work more than seven (7) hours continuously, are to take a 1 hour non-compensated lunch break.
COMFORT BREAKS
Most students work in areas where they are free to use restroom facilities at their convenience. In situations where students aren't free to take periodic comfort breaks without some work coverage being provided, supervisors must arrange such reasonable coverage.
ACCOMMODATIONS
In the spirit of inclusion, cura personalis, and to help ensure the orderly ongoing functioning of all facets of the University’s operation, Xavier University fully embraces the Americans with Disabilities Act (ADA).
Supervisors/Employers, if you have a student employee that may need accommodations, have the student employee review the Americans with Disabilities Act (ADA) policy and procedure and then have them complete the form to request accommodations for their work place needs.
MILITARY SERVICE POLICY FOR STUDENT EMPLOYMENT
Student employees who are members of the Ohio National Guard, any other reserve component of the United States Armed Forces, or who are involuntarily ordered to extended U.S. military service, shall be granted leave without pay. The student employee is required to submit to their supervisor a copy of military orders or other statement in writing from the appropriate military authority in evidence of the call for training or duty. The student employee shall be returned to their former position upon re-registration as a student.
JURY DUTY POLICY FOR STUDENT EMPLOYMENT
A student employee may be summoned for jury duty or to serve as a witness. Time spent by a student employee for jury duty or serving as a witness will be treated as an excused absence without pay.