Transfer, AP, CLEP, IB, Study Abroad

Xavier students can earn external credit to be applied to their degree through a variety of sources. Please click on the links below to learn the policies and procedures through which a student applies for credit to be applied.

Degree Residency Requirement

At least one-half of the course requirements of the major or minor and the last 30 semester hours must be completed at Xavier University for all undergraduate degrees. At least 60 semester hours toward a bachelor’s degree must be earned in accredited four-year institutions.

Consortium Courses

Courses not available at Xavier may be taken through the Greater Cincinnati Consortium of Colleges and Universities.  For a list of the consortium schools, see https://www.gccollegiateconnection.org.

• For courses taken through the consortium, both the credit and the grade earned are recorded on the student’s Xavier record and the quality points are computed into the student’s Xavier grade point average.
• The student must be at least half-time and must bring written approval for consortium enrollment from the dean of his/her college to the Office of the Registrar. Contact the Office of the Registrar for more information.
• Consortium courses may not be taken in the last 30 hours at Xavier unless approved by a college dean.

Non-Consortium Courses/Transfer Credit

Students desiring to take courses at an accredited non-consortium university must receive prior approval from their dean through the Off-Campus Approval Form.

• Normally no more than 15 hours may be taken at another institution and applied toward a degree after a student has matriculated at Xavier.
• The student usually must present a catalog with a description of the desired course. Courses from these institutions are treated as transfer credit.
• A student can also check the Transfer Evaluation System (TES) to see if a course has already been evaluated. Even if a course is listed, students must still get approval from the Dean through the Off-Campus Approval Form. 
• Credit is granted provided a grade of “C” or better was earned.
• The grade is not placed on the student’s Xavier record, nor is it computed into the student’s Xavier grade point average (it will display as "TR" for Transfer Credit).

Any student who has successfully completed college-level course work at another institution of higher education must arrange to have an official transcript sent directly from each college/university attended to Xavier’s Office of Admission.

PLEASE NOTE: The TES database should be used as a guideline. Equivalencies are subject to change, are not guaranteed, and may count differently depending on a student’s degree program. Certain institutions and courses may not appear in our database. This does not mean that the courses will not transfer; only that they have not previously been presented for evaluation. A Xavier equivalency shown with the prefix ‘UNDE’ indicates we do not have an equivalent course at Xavier, but the credit is transferable as general elective credit. Transfer work evaluations are completed for deposited freshman and admitted transfers. Official transcripts are required in order for the transfer credit evaluation to be completed.

• Credit will be accepted for all college-level academic courses (except co-op and life experience) in which a grade of 'C' or better has been earned at institutions of higher education that are accredited by one of the regional accrediting associations. Some majors require higher grades for the course work to count toward degree-requirements.
• Credits from accepted courses from other institutions are transferred, but the grades do not transfer.
• Current Xavier students must submit a completed Off-Campus Approval Form before taking course(s) at another institution.

Accreditation

Credit will be accepted for all college-level academic courses (except co-op and life experience) in which a grade of “C” or better has been earned at institutions of higher education that are accredited by one of the regional accrediting associations listed below:

• HLC - Higher Learning Commission
• MSA - Middle States Association of Colleges and Schools Commission on Higher Education
• NEASC-New England Association of Schools and Colleges
• NWCCU-Northwest Commission on Colleges and Universities
• SACS-Southern Association of Colleges and Schools Commission on Colleges
• WASC-Western Association of Schools and College

Restrictions

• Xavier’s undergraduate colleges will accept course work successfully completed within the last ten years; credit over ten years old will not be accepted if the course in question belongs to the student’s major, minor, or, in the case of business students, pertains to the “business core.”
• Credits over ten years old which pertain to the undergraduate core curriculum or are general electives will usually be accepted.
• The transfer credit, but not the grade, is recorded on the student’s transcript. The grades are not computed in the student’s Xavier grade-point average.

Study Abroad Credits

Any student who is interested in registering for study abroad must complete the Study Abroad Approval prior to their study abroad experience.  Upon completion of the course(s), the student must have an official transcript of the credits sent directly from the institution to Xavier University.  The credit received is dependent on the type of study abroad the student completes.

• Xavier Study Abroad/Faculty Led Program:  The student receives the letter grade for the course and the grade is computed into the student’s Xavier grade point average.
• Xavier Affiliated Study Abroad, Fredin Scholarship, Direct Exchange, Non-Xavier Affiliated:  The student receives transfer credit for courses in which a grade of C or better (or its equivalent) is earned.  The transfer credit, but not the grade, is recorded on the student’s transcript and the grades are not computed in the student’s Xavier grade point average.

Exams (AP/CLEP/IB)

• Advanced Placement (AP)
• College Level Examination Program (CLEP)
• International Baccalaureate (IB)

Military and Professional Training

Students who have completed training courses through the armed forces or other professional training programs may be eligible to receive college credit for courses completed. 

• The Guide to the Evaluation of Educational Experience in the Armed Services, published by the American Council on Education, is used to determine what credit might be granted for military training. 
• For courses completed through business and professional organizations, the National Guide to Educational Credit for Training Programs, published by the American Council on Education, is used to determine what credit can be granted. 

To request credit for military or other professional training, students must submit transcripts or certificates of completion to the Office of Admission.