Xavier University
Open search dialog
Marketing and Communications

Photo/Video Requests

As part of the Office of Marketing and Communications' efforts to reduce external spending and make the best use of time and resources, we are revising the criteria for support regarding photo, video and mascot requests from campus offices and departments.

If you're unsure if your request falls within our scope of work, please submit a request for support at www.xavier.edu/marcommrequest, and we will review and respond. If we cannot support your request, there are options for using outside freelancers and agencies.

Photo Requests

The Office of Marketing and Communications will no longer cover photography costs for events, speakers, guests, or small targeted gatherings on campus. These requests, typically for social media or historical archiving, do not usually contribute to marketing materials focused on recruiting students or fundraising. Content meant for social sharing does not require high-end equipment and can be captured easily using personal cell phones.

If your team is not comfortable taking photos, you can connect directly with one of the approved freelance photographers listed below. Their hourly rates, including shooting and editing, are approximately $150/hour. Please ensure a purchase order is submitted and approved in advance.

Video Requests

The Office of Marketing and Communications does not provide general video coverage for events and is not resourced to produce all videos requested by campus departments. We prioritize requests based on audience, purpose and the time required. Our video team focuses primarily on content that strengthens broad University brand awareness and the recruitment of prospective students.

As with photo requests, many video requests are for social content and do not need high-end production equipment. Authentic and organic content often connects better with the audience and can be captured with most cell phones.

For larger projects, or to consult with the The Office of Marketing and Communications team, please submit a request at www.xavier.edu/marcommrequest. If we cannot support the request, the agencies listed below offer video services and are approved University vendors. Video projects with these companies start at approximately $10,000–$12,000 per video. A purchase order must be submitted and approved in advance.