1.8.7 - PROCEDURE FOR CHALLENGING THE RECORD AND INFORMAL PROCEEDINGS

Upon request, students may challenge the content of their education records through a hearing on the ground that the information contained in the education records is inaccurate, misleading, or in violation of the privacy rights of the student.  Student requests for a hearing must be made in writing to the Office of the Registrar. Within a reasonable period of time after receiving such requests, the Registrar or designee will inform the student of the date, place and time of the hearing. The student has the right to present evidence that the challenged material is inaccurate, misleading, or in violation of the privacy rights of the student. Students should specifically request the desired correction or deletion of the material. Decisions rendered at the hearing will be final and will be based on the evidence collected prior to and presented at the hearing, which could include information gained by the Registrar by consulting with other University departments. The Registrar will summarize the evidence, state the decision (whether the record is amended), and state the reasons for the decision. This written report will be delivered to all parties concerned.   

In the event the education record is not amended, the student shall have the right to place a statement in the record commenting on the contested information in the record or stating why they disagree with the decision of the University. If such a statement is placed in the education record, the University shall: 1) maintain the statement with the contested education record for as long as the record is maintained and 2) disclose the statement whenever Xavier discloses the portion of the record to which the statement relates.