Xavier Employment Forms for Students

If you have been hired as a new Xavier student employee, you will need to complete all the forms below (I-9 Form, Federal W-4 Form, a State Tax Form, and 1 or both of the Payroll Deduction Forms) either in our office or remotely online.  Make sure to read and follow the instructions carefully.

Even if you complete the forms remotely online, you are still required to schedule an appointment to do the in-person I-9 verification prior to starting your position.  You must provide original Acceptable ID documents to be verified by Student Employment at this appointment.  From this list of Acceptable ID documents you will need to present one selection from List A OR a combination of one selection from List B AND one selection from List C.  Copies aren't acceptable.  Schedule your appointment now.

COMPLETING FORMS
If you will complete paperwork in our office at your appointment, no need to print the forms, we will have them available at your scheduled appointment.

If you will complete your paperwork remotely and submit them online (this option may speed up the time it takes at your appointment):

1. Save each form to your personal device.
2. Complete each form and resave to your personal device.  
3. Once you have completed and saved the forms, Upload and Submit them to Student Employment

 FORMS THAT WILL NEED TO BE COMPLETED (Remotely Online OR at Appointment)

• I-9 Form 

• 1. Complete Section 1 (on page 1/front page, top section only).
  2. Make sure to sign and date it.  You can either use an electronic signature or type your name.
  3. Must provide original Acceptable ID documents to be verified by Student Employment at your scheduled appointment.  You may also submit a copy of your acceptable ID along with your forms remotely. 
  4. Even if you submitted your documents remotely, you must also schedule an appointment to have your I-9 document(s) verified in-person.  *You must provide original documentation to be verified in person by your first day of work (including training) to be eligible to work in a campus position.  If you haven't already done so, Schedule your appointment now.

• Tax Forms
  • Federal W-4 Form 

    • REQUIRED Steps 1 & 5 - Appropriate for most students.

    • OPTIONAL Steps 2, 3 & 4 - View Detailed Instructions on form.

• • State Tax Forms (only do the State tax form that applies to your permanent residence).
    • Kentucky (Only if your permanent residence is in Kentucky)
    • Indiana (Only if your permanent residence is in Indiana)
    • Reciprocity (Only if your permanent residence is in Michigan, Pennsylvania or West Virginia)
    • Ohio (All other states not listed above use Ohio)

• Payroll Forms 
  • To have 100% of your earnings deposited into one account, use one of the options below.
  • To split your earnings between the two options below, you must complete both forms below and indicate the percentage or $ amount for each option.  
    • Payroll Payment Designation (Direct Deposit)
    • Bursar Payroll Deduction Form

 Contact Student Employment at oce@xavier.edu or call 745-4880 with questions.