Proxy Access for Parents, Guardians, Others
In accordance with the Family Educational Rights and Privacy Act (FERPA), once a student is 18 years old or is enrolled in college, certain information is protected and can only be released with the student’s authorization. Proxy access is a way for students to allow others to see their university information or talk about it with Xavier University staff.
Once a student request access to their educational records for you and email will be sent to you with what you need to activate your proxy access.
Logging In & activating your Proxy Access Account
If you've already activated your proxy logon, use the button below to login.
If this is your first time and still need to activate your account, follow these steps:
Step 1: Activate your Account
- Once your student has approved you for proxy access, you'll receive an email. In it, you will find a one-time use link, where you can complete the setup of your Proxy Access Account. Click the link and enter your initial password, which is also provided in the email.
- After you enter your Initial Password and click Submit, you'll be taken to the Reset Password page. You, the Proxy, will be asked to enter your e-mail address, Initial Passworde, New Password and Validate New Password.
- Once your account is created you can log in to Proxy Access.
Step 2: Student sets Authorizations
Your student will set authorizations for the information you will have access to as a proxy. Once you have been notified by your student, go to Step 3.
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Note: If your student assigned a passphrase, you will receive an additional email providing that Passphrase to you. This Passphrase will be used to confirm your identity and allow phone calls or in-person discussions concerning your student's academic record.
***We may only discuss areas you were granted access to.*
Other Information
It is the student’s authorization that allows others to see all, some, or none of the information that could be available in self-service. Proxy Access allows the option to view student grades, financial aid award information and student account details such as balance, history of charges and payments, and copies of billing statements. Some Proxy Access pages may include links to other pages that are not a part of Proxy Access and will not display for those with Proxy Access. Please use your browser’s back button to return to the prior page if that occurs. Students are in control of which data elements proxies are able to see and the student may change this access at any time. If you encounter issues navigating self-service or with your access appearing to change please contact the student to see if they have modified your permissions.
Only your student can set up proxy access, change your access settings, or send you the passphrase.
Questions? Need help? Contact the Office of the Registrar at xureg@xavier.edu or (513) 745-3941.