Office of the Registrar - Grading Scales
Grading Scales
Undergraduate Grading Scale
| Grade | Description | Quality Points |
|---|---|---|
| A | Exceptional | 4.00 |
| A- | 3.67 | |
| B+ | 3.33 | |
| B | Good | 3.00 |
| B- | 2.67 | |
| C+ | 2.33 | |
| C | Satisfactory | 2.00 |
| C- | 1.67 | |
| D+ | 1.33 | |
| D | Poor | 1.00 |
| F | Failure. This grade is to be given when a student completes the course but fails to achieve the course objectives and learning outcomes. Last date of attendance is required with final grade entry. | 0.00 |
| VF | Failure to officially withdraw. This grade is to be given when a student either never attended or stops attending the class. Last date of attendance is required with final grade entry. | 0.00 |
| W | Official withdraw | N/A |
| I | Incomplete | N/A |
| IP | In Progress | N/A |
| AU | Audit, no credit, no effect on GPA | N/A |
| S | Satisfactory, credit earned, no effect on GPA | N/A |
| P | Pass, credit earned, no effect on GPA (first available Fall 2022) | N/A |
| U | Unsatisfactory, no credit earned, GPA is effected. Last date of attendance is required with final grade entry. | 0.00 |
| NC | No credit earned, non-graded | N/A |
| NR | Not reported | N/A |
Incomplete Work - Undergraduates
Grades of “IP” (In Progress) indicate that the student is continuing a long-term project related to the course, and should only be used when such continuation is the expectation of the program (eg for long-term research or other dissertation-related work). The grade “IP” does not count toward the GPA. The faculty member or department head initiates the grade change process once the work is completed.
Grade of “I” (Incomplete) may be granted only rarely and only for serious reasons. Course assignments are due at the time specified by the instructor. If an extension is granted beyond the termination of the course, the grade of “I” will be assigned. The grade “I” does not count toward the GPA. Unless the work is completed and submitted by the last day of the subsequent semester (Fall incomplete = last day of Spring Semester; Spring incomplete = last day of final Summer Semester; Summer incomplete = last day of Fall Semester), the student will fail the course and the “I” will be permanently changed to an “F.” Exceptions to this policy must be approved in writing by the appropriate dean prior to the last day of the subsequent semester. The faculty member initiates the grade change process once the student has made up the incomplete work. Deadlines for short-term courses may vary; please refer to program handbook or director.
If the student is deferred for graduation due to a grade of ‘IP’ or ‘I’, he or she may be eligible for the original date of graduation. Work must be completed, graded and recorded within thirty calendar days of that term’s graduation date.
Failure Due to Nonattendance
If a student ceases to attend class or misses the final exam the instructor should assign a grade of ‘VF’ and provide the last date of attendance for the course. If a student never attended the class then instructors should use the first day of the semester as the last date of attendance.
Graduate Grading Scale
| Grade | Description | Quality Points |
|---|---|---|
| A | Exceptional | 4.00 |
| A- | 3.67 | |
| B+ | 3.33 | |
| B | Good* | 3.00 |
| B- | 2.67 | |
| C+ | 2.33 | |
| C | Minimal** | 2.00 |
| F | Failure. This grade is to be given when a student completes the course but fails to achieve the course objectives and learning outcomes. Last date of attendance is required with final grade entry. | 0.00 |
| VF | Failure to officially withdraw. This grade is to be given when a student either never attended or stops attending the class. Last date of attendance is required with final grade entry. | 0.00 |
| W | Official withdraw | N/A |
| IP | In Progress, changed when grade is assigned | N/A |
| E | Graduate Extension, changed when grade is assigned | N/A |
| AU | Audit, no credit or grade earned, no effect on GPA | N/A |
| S | Satisfactory, credit earned, no effect on GPA | N/A |
| U | Not passing/Unsatisfactory, no credit earned, GPA is effected. Last date of attendance is required with final grade entry. | 0.00 |
| NC | No credit earned, non-graded | N/A |
* minimum for credit in courses below 500 level
** minimum for credit in courses 500 level and above
Incomplete Work - Graduates
Grades of “IP” (In Progress) indicate that the student is continuing a long-term project related to the course, and should only be used when such continuation is the expectation of the program (e.g., for long-term research such as a dissertation, or a year-long field-based training experience). The grade “IP” does not count toward the GPA. The faculty member or department head initiates the grade change process once the work is completed.
Grades of “E” (Graduate Extension) may be granted only rarely and only for serious reasons. If an extension is granted, the grade of “E” will be assigned. The grade “E” does not count toward the GPA. Unless the work is completed and submitted by the last day of the subsequent semester (Fall incomplete = last day of Spring Semester; Spring incomplete = last day of final Summer Semester; Summer incomplete = last day of Fall Semester), the student will fail the course and the “E” will be permanently changed to an “F.” Exceptions to this policy must be approved in writing by the appropriate dean prior to the last day of the subsequent semester. The faculty member initiates the grade change process once the student has made up the incomplete work.
If the student is deferred for graduation due to a grade of ‘IP’ or ‘E’, he or she may be eligible for the original date of graduation. Work must be completed, graded, and recorded within thirty calendar days of that term’s graduation date.
Failure Due to Nonattendance
If a student ceases to attend class or misses the final exam the instructor should assign a grade of ‘VF’ and provide the last date of attendance for the course. If a student never attended the class then instructors should use the first day of the semester as the last date of attendance.
Last Date of Attendance (LDA)
Xavier University does not require instructors to take class attendance. However, in order to be compliant with Federal Financial Aid regulations the last day of attendance is required to be reported with final grades of F, VF or U. Students who receive a failing grade because they stopped attending are considered unofficial withdrawals for financial aid purposes and Xavier University may be required to reduce and adjust their financial aid awards accordingly.
- If the instructor knows the last date of attendance, the instructor should enter that date.
- For instructors who may not recall an exact date during the semester, please use the following in determining the date to enter as the last date of attendance:
- If the student never attended the course, please use the first date of the semester.
- If the student stopped attending in the middle of the semester and an exact last date of attendance in your class is not known, please use the date of the last assignment that was submitted by the student or date of their last participation in the course.
- If the student attended the course, but did not complete or attend the final, please use the last day of classes.
- If the student attended the course and took the final but received a failing grade for the course, please use the day of the final exam.
Instructions for how to enter the last date of attendance in Banner can be found in our LDA Quick Tip sheet.
For more information regarding grading, please refer to the University catalog.