On May 24th, Paycor will do a sync of employee data currently in Banner. Live data is anticipated to be available by June 1, 2024.
Paycor accounts are created with your personal email to ensure access to the account if employees should leave Xavier employment.
Yes, you can download the Paycor Mobile app in the App store or the Google Play store. The Paycor app has a lot of functionality including but not limited to, approving time, and punching in and out.
The current Recording Time Worked policy states: Hourly employees are required to record all hours worked for Xavier University. Time clocks, timesheets, and other types of records may be used by Xavier University to document the hours worked by employees so wages can be determined. Failure to adhere to the reporting procedures adopted by Xavier University may result in disciplinary action and loss of pay for the hours of work Xavier University cannot verify.
Yes, all time worked or not worked will be recorded in Paycor
Time will be recorded exactly when you create the punch. At this time Xavier does not have a policy on time rounding for punches so no time punches will be rounded in Paycor.
The first student employee check that will be processed through Paycor will be on July 5, 2024. Time entry for that pay period for student employees will begin on June 10th. Supervisor/manager approval for those hours will be due on June 27th.
The first Biweekly check that will be processed through Paycor will be on July 5, 2024. Time entry for that pay period for Biweekly employees will begin on June 17th. Supervisor approval for those hours will be due on July 3rd.
The first Semimonthly check that will be processed through Paycor will be on July 15, 2024.
Banner Self-Service Employee will be available to view personal information for a period of time after Paycor goes live in July, 2024 the ability to update personal information within Banner will not be available after June 1, 2024. Any personal information updates after that date should be entered into your Paycor account.
Leave time entry will be available within Banner Self-Service until June 21st, the last day to enter June leave time.
Xavier is currently utilizing Ellucian’s Banner Enterprise Resource Planning (ERP) system. Running HR and Payroll processes out of Banner has grown outdated and unwieldy for Xavier HR/Payroll. The current Banner human resources and payroll system, implemented 19 years ago in 2004, has become a plethora of manual and fragmented processes that are archaic, cumbersome and error prone. In looking at 17 AJCU schools, peer data related to payroll systems alone, shows that all but 5 have moved to using outsourced applications in various ways.
No, Paycor will not be sending notification of your processed paycheck. Access to payroll information will be available within the Paycor Mobile App.
Upon starting this project we reached out to our AJCU partners and found that 11 of the 15 AJCU schools had moved from Ellucian Banner (self-service), to Paycor or a similar time recording system.
Employee Questions
If you are an hourly bi-weekly staff or student employee, yes. When you are not working and, on your lunch, break you should be punching in and out. Lunch breaks are non-paid time. If you are working through lunch you should not be punching out, and should be paid for that time worked.
The Department of Labor requires employers to keep record of time worked for all non-exempt (hourly) employees. Employers may use any timekeeping method they choose. Any timekeeping plan is acceptable as long as it is complete and accurate. Time punching or clocking in and out is the most accurate timekeeping method.
Students do not receive paid time off and will only record the hours they work.
Faculty members do not accrue vacation time or sick time and are not required to submit leave time.
Yes, semi-monthly employees who currently submit leave reports will request time off in advance with Paycor, rather than submitting the leave report after the time has been taken.
No, holiday hours will automatically populate during the pay period in which they occurred.
There should be a list option called “your home department.” Please choose that when clocking in and out, unless otherwise instructed by your supervisor/manager. Student employees with multiple positions will/may have multiple departments.
You should still reach out to your supervisor/manager prior to taking a sick day. Then when you are back in the office you can submit a leave request for the day you were out sick using the sick code when choosing your “time off option”.
All hourly bi-weekly staff and student employees will be required to punch in and out.
Yes, semi-monthly employees who currently submit leave reports will request time off in advance with Paycor, rather than submitting the leave report after the time has been taken.
Yes, your leave time will automatically populate during the pay period in which it occurred. You will not need to enter it on your time sheet.
As far in advance as possible.
There is an option in Paycor to “report missed punch” where you can enter the day, time and details of your punch. This request will go to your supervisor/manager and they will review and approve the punch to add it to your timecard.
Yes, you will have the ability to update your direct deposit information, taxes, and some personal information, like your address in Paycor. Click here for step by step instructions.
Future W-2’s will be available in your Paycor profile.
Paycor has the ability to geofence the campus perimeter noting where employees punch in and out. Initially this feature will not be activated unless requested by a supervisor.
Manager Questions
It was correct to create your Paycor account using your personal email to ensure access to your personal paystubs and tax documents should employment at Xavier end.
Yes, you can change the email where you will receive notifications in your account settings.
Best practice would be to check every day to insure hours are correct before they need to be sent to payroll, as well as to approve any time off requests in advance.
No, per FLSA standards employees will be compensated for all hours they worked in a given week.
Yes, Human Resources should be notified before a manager’s scheduled time off to configure an alternate approver of time.