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Division of Finance and Administration

Information for Suppliers

Xavier University welcomes businesses who are interested in becoming suppliers and offering their products and services to the University.

Xavier University’s Central Procurement and Accounts Payable Department manages acquisitions and enters into contracts on behalf of the University for the broad array of goods and services that are essential for the daily operation of the University.
 

Prospective Suppliers
A business may register to become a potential supplier for Xavier University through the Prospective Supplier Form. This form will capture key information about the supplier. Central Procurement and Accounts Payable will review registered suppliers’ profiles when considering suppliers for inclusion in sourcing events.

Please note: Registration does not guarantee that your firm will be selected to do business with the University. If Central Procurement and Accounts Payable determines that a supplier is eligible to do business with the University and is matched with a current opportunity, the supplier will be contacted and sent an invitation to complete a Supplier Onboarding Form. This process will require a tax ID and payment information as well as your business and diversity classifications.

Suppliers are prohibited from making unsolicited visits to departments.
 

In order to complete the Prospective Supplier Form, you will need the following:

  • Basic business contact information
  • Diversity Classification information
  • NAICS Code(s)


Supplier Diversity
Xavier University believes that our supplier base should reflect the communities we serve while demonstrating high-value propositions of service, pricing, reliability, and alignment with our commitments to social justice, mutually-beneficial community engagement, and good fiscal stewardship. The supplier diversity process seeks to extend opportunities to underrepresented enterprises to compete for our business.


Xavier University recognizes many diverse groups including:

  • Minority Business Enterprises (MBEs)
  • Woman Business Enterprises (WBEs)
  • Small Business Enterprises (SBEs)
  • Veteran Business Enterprises (VBEs)
  • Lesbian, Gay, Bi-Sexual, and Transgender Business Enterprises (LGBTBEs)


We encourage our prospective and current suppliers to seek independent certification of their diversity status through organizations such as the NMSDC and the OMSDC.


NAICS Codes
The North American Industry Classification System (NAICS, pronounced Nakes) Codes are used by Xavier University’s Central Procurement and Accounts Payable Department to identify the type of good(s) or service(s) provided by a supplier. For assistance in determining your NAICS code(s), visit https://www.naics.com/naics-identification-help/


Prospective Supplier Form


Cooperative Central Procurement and Accounts Payable Affiliations
Central Procurement and Accounts Payable co-ops are designed to streamline the Central Procurement and Accounts Payable process for government and other eligible agencies. All suppliers and prospective suppliers are encouraged to submit bids and proposals to multiple co-op agencies as a way to increase the selling potential for your company.