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Digital Media Services

Panopto

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After reviewing several vendor proposals and performing an assessment of two finalist video platforms through 2023 we are pleased to announce that Xavier will be transitioning from VidGrid to Panopto starting in Spring of 2024, and completing the transition by Fall 2024.

Content was migrated in March and July 2024 based on expected ongoing use, full details can be found below under Weeding.

Panopto focuses on easily creating short videos from your computer or mobile device and sharing them, either inside or outside Canvas.

With Panopto you can record, edit, caption, and share your video content inside a single app.

Faculty, staff, and current students will be able to use Panopto free of charge on your personal device.

Supported on:

Software logos




Panopto Transition Status

Full schedule and prior key dates can be found on the Panopto Timeline

June 2024

Approximate date that content converted from VidGrid to Panopto will begin to be available. Users who elected to maintain their folder organization from VidGrid will experience a delay. Training will be offered to support replacing VidGrid content with Panopto content.

  Faculty:  Begin to add quizzes back onto migrated videos. 

  Staff:  Begin replacing VidGrid links and embeds on public webpages, Sharepoint, etc. with Panopto. 

 

July-August 2024

Proposed date range where Canvas courses with converted video brought from VidGrid will automatically be updated to use the Panopto video.
  Faculty:  Update assignments to use Panopto rather than VidGrid. Updated Student Support will be available in Canvas Commons to import into your course and customize.

 

August 31 2024

VidGrid video content, quizzes, and assignments will stop functioning. It may not be possible to restore or locate content after this date.

  Faculty:  Finished reviewing courses with automatically replaced VidGrid content to confirm the Panopto version is available.

  Staff: Finished reviewing and replacing all VidGrid content on webpages, training materials, or elsewhere with a Panopto link or embed.



TRAINING

In person and virtual training sessions will be listed below when available.

 

Self-paced Canvas Course - We encourage you to register as a student in this Canvas course so you will continue to receive important news and updates. You can request to be added as a student via email.

 

General Staff Support

 

You faculty member may have customized instructions in Canvas, check in Canvas or with your faculty member first. If that is unavailable you can refer to Panopto - General Student Support.

PsyD Students

Refer to the custom instructions in the PsyD Canvas Course. If you do not have access to the course confirm that you have requested access using this ticket.

edTPA Students

Refer to the custom instructions in your Canvas course. If they are unavailable contact your faculty member.

 

Panopto Migrated Content Training

  • Dates TBD - will be announced after finalizing the details with a vendor on an automated process to swap VidGrid content for Panopto content.

 

Past Session Recordings

 

Panopto Basic Training - Offered by Panopto

If you want to watch a Panopto webinar but can’t attend at the scheduled time, they will send a link to the recorded version to everyone who registers.


To see the schedule and register for other upcoming training sessions or to view previous recordings, visit:
https://support.panopto.com/s/webinars

Available 9:00-5:00 M-F

 

 

REPLACEMENT OF VIDGRID CONTENT

We plan to automatically replace any VidGrid embeds or links with the new copy in Panopto. This will only apply to Canvas courses with certain criteria, which are currently being developed. If there is a course that falls outside the range (once finalized) you will be able to submit the course information via a form that will be added to this page. Automated replacement will take approximately one month, and campus will be notified when the process is complete.

 

WEEDING CONTENT

In an effort to reduce the time and cost of converting content to a new video platform, Xavier is working toward reducing unused and unneeded video content currently stored in VidGrid. This content may include recorded classes or other meetings, Zoom recordings with no views, and outdated materials that have been replaced or refreshed.

 

Criteria

If a video met at least one of the criteria below it was not transitioned to Panopto, and was disabled in VidGrid when weeding was applied March 25th.

  • Any content with no changes or views since 2021
  • Any content with 5 or fewer views over it’s lifetime
  • Any content over 1000 seconds long (around 16.6 minutes)
    • This will include campus events, longer guest speakers, or other content you wish to keep.
  • Content that students have submitted via a Canvas assignment can be restored for courses with an Incomplete or other Canvas access/extension needs by submitting the Other Canvas Issues ticket as usual.

 

  • Any content with 0 views since it was converted to VidGrid
  • Any content with no updates or views since 2021

 

  • Any content with 0 views since it was imported into VidGrid
  • Any content over 1000 seconds long (around 16.6 minutes)
    • This will include recorded meetings, training sessions, or other content you may wish to keep.

 

 

Weeding Restoration - Faculty/Canvas

This video will provide guidance on what information is needed and how to obtain it so we can assist with restoring content that was weeded and needs to be restored. Here we will look inside Canvas content from the faculty perspective.

If you have a large number of videos to restore we can provide ax Excel list of what was weeded from your account on March 25th 2024 on request. Please contact Paul Weber if this would be useful

 

 

Weeding Restoration - Staff/Cascade

This video will provide guidance on what information is needed and how to obtain it so we can assist with restoring content that was weeded and needs to be restored. Here we will look at Cascade content from the staff/administrative perspective.

If you have a large number of videos to restore we can provide ax Excel list of what was weeded from your account on March 25th 2024 on request. Please contact Paul Weber if this would be useful

 

VidGrid Weeded Content Restoration Request Form