Student Involvement Forms
BUDGET AND FUNDING
CLUB SPENDING & FINANCIAL FORMS
- Club Finance Website
- Interdepartmental Transfer Form
- Deposit
- Student Organization Student Payment Advance Form
- Student Organization Pre-Spend Authorization Form (spending more than $300 of personal funds)
- Student Organization Student Reimbursement Form (Zelle account required)
- Student Organization Advisor Reimbursement Form (Zelle account required)
- Student Organization Purchase Form
- Student Cash Return Form (to return Cash Advance monies)
- Commonly Used Account Numbers
- Tax Exempt Form
- Blank W9
- Xavier's W9
SGA CLUB BUDGET ALLOCATIONS
- 2024-2025 SGA Club Budget Allocation Request
- SGA Club Budget Allocation Sheet (.xlsx)
- SGA Club Budget Request Scoring Rubric
(SGA Student Organizations Committee Use) - Club Budget Allocation Recapture and Rollover Policy
SPECIAL FUNDING
- Student Organization Resource Fund (SORF) Form
- SORF Operating Document (policies & guidelines)
- SORF Request Addendum
- SORF Budget Reconciliation Worksheet
- Student Emergency Fund Application
TRIP AND TRAVEL
- Student Travel website
- Student Domestic Travel Policy
- Student Domestic Travel Risk Matrix (is a chaperone needed?)
- Student Domestic Travel Itinerary Form (overnight or 35+ miles away)
- Student Domestic Travel Itinerary - Traveler Upload Template (.xlsx)
- Waivers and Medical Assumption of Risk Forms
- Vehicle Use and Driver Responsibilities Policies
- Mandatory Van Driver Training Policy
PROMOTION
- Outdoor Posting Policy (Signs and Flags)
- Campus Promotional Locations
- Ordering Promotional Materials & Apparel site
- Brand Use: Promotional Material and Apparel Policy
- Promotional Material and Apparel Approval Form
- FedEx Office Online Ordering (daily free deliveries to campus)
EVENTS & RESERVATIONS
OUTDOOR SPACES
- Outdoor Event - Space Reservation Policy
- Diagram of North, South and Upper Xavier Yards
- Physical Plant - Event Setup Form
- 5K Event Planning Resource
- Outdoor Space & Justice Atrium Reservation Form (Offices & Departments only)
INDOOR SPACES
POLICIES & FORMS
- Fundraising Policy
- Justice Atrium (Formerly Fenwick Atrium) Policy
- Alcohol and Other Drugs Policy
- Event Planning Security Guide
- Final Day for Campus Programming Policy
- Motion Picture Copyright Policy
- Student-Invited Speakers Policy
- Student Lobbying, Political and Campaign Activities Policy
- Standard University Facility Use and Vendor Agreements
- X-Cash Reader Loaner Equipment Agreement
CLUB DOCUMENTS
ADVISOR TOOLS
- Advisor Manual - update coming soon
- Advisor Agreement Form
STUDENT LEADER TOOLS
- BASELINE Expectations (required for Clubs)
- Student Organization Leader Manual - update coming soon