Stale Check Procedure

Stale Dated Checks: Are defined as checks that have not been presented for payment within 180 days from their date of issue. Stale dated checks will be reissued upon payee’s request only. For replacement of the check, the payee should contact the Accounts Payable office and they will cancel and reissue the payment.
Email: Accounts_Payable@xavier.edu OR
Call: 514-745-3199


Credit Balances to Parents:
Xavier processes all credit balances to parents via a paper refund check through Accounts Payable. Should that check not be cashed timely (within 180 days), Accounts Payable will notify the Office of Financial Aid. So they can each be evaluated to determine if they are Title IV credits. For those returns considered a Title IV credit, the Office of Financial Aid will return the funds to the appropriate federal student aid program at that time. This is done to ensure that we do not reach the 240-day limit. For those not considered a Title IV credit, Accounts Payable will cancel the check and notify the Bursar’s Office to credit the student’s account. At that time, Bursar’s Office will manage the credit balance by either making further contact with the parent or by escheating the funds.