Process for Requesting Accommodations

Xavier University strives to ensure that qualified students with documented disabilities receive reasonable and appropriate accommodations. Academic accommodations and support services are provided to ensure equal access to educational opportunities to Xavier students with documented disabilities. The mandate to provide reasonable academic accommodations does not extend to adjustments that would “fundamentally alter” the nature of the course, course components or course requirements.

In order to fully evaluate a student’s request for academic accommodations or auxiliary aids and to determine eligibility for services, documentation of the student’s disability is required. Eligibility for accommodations under Section 504 of the 1973 Rehabilitation Act, the Americans with Disabilities Act of 1990, and the ADA Amendments Act of 2008, are based on the existence of a physical or mental condition that substantially impacts academic and campus life. The documentation must include evidence of both a disorder and indicate relevant functional limitations to a major life activity such as reading, writing, walking, seeing, and caring for oneself, performing manual tasks, eating, speaking, breathing, hearing, learning, concentrating, thinking, and communicating. Accommodations are provided in response to the functional limitations of a disability as they clearly intersect with academic demands and designed to provide equal access. Thorough documentation is needed to help determine the appropriate reasonable accommodations that the student may be qualified to receive.

Each request is handled on a case-by-case basis. The eligibility determination is not a same-day process; therefore, it is recommended that documentation be submitted well in advance of any academic accommodation related needs. Once the documentation is reviewed, you will be contacted to complete the process to become registered with Accessibility and Disability Resources.

How to Register

Step 1: Complete the Online Application form 

Complete and submit the online application for accommodations. 

Step 2: Submit documentation 

If you did not attach your documentation to your application in AIM, please submit documentation via email to adr@xavier.edu or in-person at our office, located on the 5th floor of the Conaton Learning Commons, suite 514. View documentation requirements. 

Step 3: Schedule your Accommodation Planning Meeting.

Once you've completed Steps 1 and 2 listed above, you will need to schedule your accommodation planning meeting. This is a collaborative process to discuss your disability and its academic implications to determine reasonable and appropriate academic accommodations. If you live locally or willing to come to campus, you can schedule an on-campus appointment. If you live outside of the Cincinnati area, you can schedule a phone or virtual appointment. Please email adr@xavier.edu to schedule or by calling 513-745-3280.

 

Step 4: Request your accommodations each semester

Please follow the instructions to request accommodations each semester.

For assistance come to the Office of Accessibility and Disability Resources located in CLC Suite 514.

Step 5: Suggested meeting with your professor.

 It is recommended that your schedule an appointment with your professors to review your accommodations. Your Accommodation Letters outline your accommodations but do not state your disability diagnosis.

 

**It is recommended that students complete the initial registration process well in advance of when the accommodations will be needed. Without adequate notice of the need for accommodation, Accessibility and Disability Resources cannot ensure the accommodation will be in place when needed.