Alternative Testing

Test Sign-Up Directions

Students who have alternative testing accommodations may choose to take their exams in the Office of Accessibility and Disability Resources. Please follow the instructions below to sign up for exams in our office. 

1. Access AIM, using Single Sign On if prompted.
2. Navigate to ‘Alternative Testing’, located under ‘My Accommodations’ on the left-hand menu.
3. Select the class from the drop-down menu that you wish to schedule your exam for, and click ‘Schedule an Exam’.
4. Read the terms and conditions of scheduling alternative testing in Accessibility and Disability Resources.
5. Select the details of your exam:
   1. Type: Final, midterm/exam, or quiz
   2. Campus location
   3. Date and time (this should be scheduled at the same time as your class, unless there is a time conflict).
   4. Services requested (the accommodations you wish to use on this exam).
6. Click ‘Add Exam Request’.

 

Exams must be taken in the Office of Accessibility and Disability Resources between the hours of 8:30 AM and 5:00 PM, unless you have been given approval from your professor and our office to take it at another time.

Exams must be scheduled at least one (1) week in advance (by 5 PM). For example, if your exam is scheduled on a Tuesday, your exam request must be submitted by the previous Tuesday at 5 PM. Exam requests submitted less than one week in advance will be considered, but not guaranteed.   

 

Testing Guidelines

Prior to scheduling your exams/quizzes in Accessibility and Disability Resources:

• Speak with your professors to review and share your Accommodation Letter (Course Accessibility Plan). 
• To address questions you may have during the exam/quiz, ask the instructor to include contact information with the exam/quiz so Accessibility and Disability Resources can contact your professor on your behalf. We will also ask for this information. 

Your professor will provide the test administration details, which include:

• The day and time the professor expects you to take the exam/quiz.
• How much time the class will receive to complete the test so we can accurately calculate your extended time.
• If a calculator, notes, or books, etc. are allowed during the exam/quiz.

Exam/Quiz Taking Guidelines:

• You must take the exam/quiz at the same time the class is scheduled to take the exam/quiz unless there is a class time conflict.
• Any day or time change to the exam/quiz time will require professor and Accessibility and Disability Resources approval.
• Makeup tests follow the same procedures and require a one week notice.
• You must have permission from your professor prior to scheduling the makeup exam/quiz.
• Your professor will be notified of the day/time you scheduled to take your test.
• The completed test will be delivered to your professor.

Scheduling Exams/Quizzes in Accessibility and Disability Resources

• Students must sign up for tests, quizzes and exams at least one (1) week in advance.
• Pop quizzes can be arranged by contacting the Office of Accessibility and Disability Resources.

 

Late Sign Ups: Without a one week notice, we cannot guarantee we will be able to proctor your exam.

Final Exams:

• Due to the increase of exams during finals week our office requires students to sign up to take their exams through ADR well in advance of one week. This ensures adequate space for testing.
• Final exams must be submitted into AIM by the assigned date for Fall 2024- November 11, 2024 by 5:00 PM. 

Day of the Exam/Quiz:

• Arrive at Accessibility and Disability Resources at the time you are scheduled to take the exam.
• Bring your student ID with you each time you take an exam/quiz
• Cell phones, Smart Watches and any unauthorized devices and materials are NOT allowed in the testing areas. Please make sure to leave all unauthorized items outside of the testing area and on silent. We are required to inform your professor if you are found using unauthorized materials during your test.
• Coats, jackets, and hats are not permitted in the testing areas.
• No food or drinks are allowed in the testing room.
• If you experience any problems or have concerns during testing please inform the test proctor or exit the testing room and find a staff member to assist you.

Late Arrival:

• Your test time begins at the time it was scheduled to begin.
• Your professor will be notified if you do not show for your scheduled exam/quiz.
• All academic policies are in effect at Accessibility and Disability Resources. If there is any academic dishonesty, or suspicion of academic dishonesty, the exam/quiz will be confiscated immediately and returned to the professor.

Standards of Student Conduct:

Xavier University Standards of Student Conduct are applicable to all students testing in the Office of Accessibility and Disability Resources. Violation of the Standards of Student Conduct may subject the student to the Student Conduct Process. The complete Standards of Student Conduct can be found at:

http://www.xavier.edu/handbook/standards/. 

In the case of an Emergency

In the event that there is a building evacuation during testing:

1. Leave all testing materials in the testing room.
2. When the all-clear is given to re-enter the building, return to Accessibility and Disability Resources.
3. Arrangements will be made to complete your test if there is not enough time after the evacuation or if the disruption creates a situation not conducive to finishing.

Process for evacuating Conaton Learning Commons in event of an emergency

When the fire alarms signal, immediately evacuate the building using the closest exit.

An Accessibility and Disability Resources staff person will be present to assist with evacuation procedures.

If you are unable to use the stairs, you will go to the nearest stairwell with a staff person and wait with a staff person who will stay with you while emergency personnel are being notified.