Study Abroad Approval Form
The Study Abroad Approval (STAB) form is the official form to receive credit from your study abroad experience. All students who study abroad must complete the STAB form.
Instructions are listed below on how to complete the STAB based on your program type. If you are unsure of your program type after reading the descriptions below, please email studyabroad@xavier.edu.
Xavier Sponsored Semester Program
Students who study abroad on a Xavier-sponsored program must complete this form. The form will put you in a placeholder course while you are abroad. All courses you take abroad must be listed on this form to receive credit. After your experience, this form tells the Registrar's office how your courses apply to your degree requirements.
Instructions to Complete the STAB
Xavier Direct Exchange Programs
Students who study abroad on a direct exchange program must complete this form. The form will put you in a placeholder course while you are abroad. All courses you take abroad must be listed on this form to receive credit. After your experience, this form tells the Registrar's office how your courses apply to your degree requirements.
Instructions to Complete the STAB
Xavier Faculty-led Programs
Students who study on faculty-led programs must complete this form to register for their courses. You cannot register for a study abroad course through Self-Service. Courses taught on faculty-led programs are Xavier courses. You will receive a grade for your courses, not transfer credit.
Instructions to Complete the STAB
Xavier Non-Xavier Sponsored Programs
Students who study abroad on a non-Xaier sponsored program (e.g. petitioned semester option or summer program that is not a faculty-led program) must complete this form to receive credit. The form will put you in a placeholder course while you are abroad. All courses you take abroad must be listed on this form to receive credit. After this experience, this form tells the Registrar's office how your courses apply to your degree requirements.
Instructions to Complete the STAB
COURSE APPROVALS
Every course that is offered at another institution must be pre-approved by the corresponding department chair at Xavier for transfer credit to be applied. To do this, please send the correct department chair of the course an email with a link to the program with course description(s). Once the department chairs have approved the courses you intend to take, you can attach the emails with the stated approvals to the form. Initials next to each box must state "see email" and the final four signatures are needed to complete the form. Please receive the signatures in the numbered order. The Study Abroad Advisor in the CIE is the last to sign, because we will process the form with the Registrar's office on your behalf.
ONLINE EQUIVALENCY LISTINGS
Use TES (Transfer Evaluation System) to search for how courses you have taken or are interested in taking at another institution will be evaluated and counted here at Xavier University.
Instructions on How to Use TES
Please note:
The TES database should be used as a guideline. Equivalencies are subject to change, are not guaranteed, and may count differently depending on a student’s degree program. Not every study abroad program and institution is listed and many courses may not appear in the database. This does not mean that the courses will not transfer; only that they have not previously been presented for evaluation. A Xavier equivalency shown with the prefix ‘UNDE’ indicates we do not have an equivalent course at Xavier, but the credit is transferable as general elective credit.